Reconciliation Officer

Department:

Financial / Accounting Department

Reports to:

Accounting and Operations Manager, Senior Management

Overall Purpose of Function:

The Reconciliation Officer is responsible for assisting the business to reconcile transactions applying accounting principles and procedures to analyse financial information, and to explain the difference between two financial records or account balances and prepare accurate and timely financial reports and statements and ensure appropriate accounting control procedures.

The Reconciliation Officer works closely with the Accounting and Operations Manager, Head of Accounting and Operations, Chief Financial Controller (CFO), Chief Executive Officer (CEO) and Board of Directors (BoD) and with group related companies so as to accomplish his duties. 

Key Areas of Activity/ Responsibility:

• Acquire data from primary or secondary sources and maintain databases / data systems
• Perform weekly and monthly reconciliations per payment provider/s
• Provide feedback of information regarding payment providers reconciliations to other departments and/or to management whenever needed
• Analyse and monitor internal and external payments to ensure the Company is within budget.
• Carry out any further duties assigned by their line manager
• Contributes to a positive and dynamic working environment

Internal Relationships:

• Collaborating with other departments regarding Reconciliation and Accounting issues
• Communicating and coordinating with internal departments
• Attending team meetings and sharing best practices with colleagues

External Relationships:

• Interacting with internal and external auditors in completing audits.
• Liaising with credit card clearing authorities regarding payment methods.
• Liaising with Banks and Payment Services Providers regarding statements/reports for reconciliations
• Liaising with credit card clearing authorities as required.

Administrative:

• Reconciliation of reports of system databases and reports of electronic trading platform
• Daily, weekly, monthly reconciliation of Statements/Reports with Data
• Printing of daily and monthly Statements
• Reviewing accounts daily
• Ensure financial reporting deadlines are met
• Develop and maintain financial databases
• Continuous management of financial systems
• Daily monitoring of Dashboard and immediate contact with Support Team in the event any errors arise
• Preparation of daily, weekly, monthly, annual reports
• Preparing correspondence
• Review of monthly invoices regarding Service Fees and Commission for the Company
• Preparation and compilation of files both virtual copies and physical files
• Other duties as assigned.

Essential Skills and Qualifications:

• Accounting degree or equivalent
• 3-5 years of related experience
• Knowledge of accepted accounting / auditing practices and principles
• Advanced knowledge in Excel is a must (tables & formatting, pivot tables & pivot reporting)
• Strong analytical skills with the ability to collect, organize, analyse and disseminate significant amounts of information with attention to detail and accuracy
• Excellent Communication Skills in English
• Autonomous and well organised with ability to meet tight deadlines
• Ability to maintain sound working relationships with internal and external contacts