Junior Office Administrator

  • XBO.com
  • Limassol, Cyprus
  • 17/06/2024
Full time Administration - Clerical Secretarial

Job Description

The ideal candidate will be in charge of the organization and efficiency of daily office operations. From scheduling client meetings, to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner.


  • Greet visitors and direct them to the appropriate departments or individuals
  • Answer telephones and respond to inquiries via telephone or email
  • Book meeting rooms, set up conference calls and take messages and minutes during meetings
  • Perform administrative tasks, including filing and photocopying
  • Write emails, memos, and letters
  • Implement and/or develop office procedures and record systems
  • Order and maintain supplies
  • Organize and distribute messages
  • Provide full travel-related support
  • Prepare and mail outgoing correspondence
  • Maintain confidential department files/records
  • Perform routine bookkeeping tasks
  • Assist with presentations and reports
  • Provide support to the HR, Operations manager, and other senior managers
  • Assist the HR in all day–to-day business activities
  • Observing best business practices and etiquette


  • Degree in business administration, communications, or a related field
  • 2-3 years of work experience in an administrative/office management role
  • Must have exceptional attention to detail
  • Strong organizational and time management skills, and ability to prioritize
  • Must be a self-starter and driven
  • Excellent communication and interpersonal skills
  • Strong problem-solving skills and analytical abilities
  • Must be proficient with Microsoft Office and Google products
  • Fluent English is a must, and Greek considered as an advantage

What we offer:

  • Opportunity to progress within the company.
  • Medical Group Insurance
  • Friendly environment
  • Unlimited daily snacks and coffee
  • Attractive remuneration package
  • Regular team events and activities
  • Free parking
  • Discounts on company’s name
  • Vibrant, professional, and multicultural team