Head of administration

  • Exinity
  • Limassol, Cyprus
  • 07/04/2021
Full time Executive - Management Forex

Job Description

Exinity Group is a new global wealth management organisation with an ambitious mission to create a new generation of empowered investors and traders. The Group is home to its various retail businesses including Alpari International, FXTM and a soon new retail offering under the Exinity name. We’re meeting the needs of aspirational young adults who want secure access to both cash based and leveraged investment products, with innovative solutions.

Our global network of offices and regulations spans Europe, the Middle East, Africa, Asia and Latin America, and we have already attracted over 3 million clients across 180 countries. We have offices in Cyprus, Asia, Africa, Latin America and the City of London.

At Exinity, we believe in the freedom to succeed. It’s not just a promise we make to our clients and partners, but to our people too. We encourage our people to learn from each other, to exchange information and best practices in an open-minded environment, and to advance by building up their skills and responsibilities. We do this in order to create prosperity for our customers, our brands, and our people.

We are looking for people who are passionate about making a strong contribution to Exinity Group’s growth to join our team.

Duties & Responsibilities
  • Build and manage a Global Administration Department which provides optimal administrative, travel and facility support to all staff;
  • Manage the Global Administration Department in providing/ maintaining reception services, office support functions (housekeeping, repairs, suppliers inventory and maintenance, mail services, etc.), travel bookings, internal meeting support, conference room management etc.;
  • Responsible for the efficient functioning of the office, conduct reorganizations and renovations;
  • Prepare and manage the annual departmental budget;
  • Manage the travelling process and budget;
  • Manage subcontractors’ relations and payments;
  • Liaise with suppliers and clients;
  • Prepare letters and reports regularly and by request;
  • Arrange birthday and NY presents for all staff;
  • Coordinate together with the HR Department for the organization of corporate events;
  • Create, improve and manage administrative office systems and processes to increase efficiency;
  • Coordinate and supervise the cleaning staff as appropriate in order to keep the office clean and tidy;
  • Identify new opportunities where Administration can add value to the business and improve existing processes and procedures
  • Requirements
  • University degree
  • Excellent organizational skills & attention to detail
  • Comfortable working in a high-pressure environment
  • Collaboration skills
  • Readiness to go out of the way to find the best solution
  • Natural interest to arrange cozy atmosphere around
  • Fluent English
  • Previous experience in a similar position at least 3 years
  • Self-organized
  • Excellent communication skills and business etiquette
  • Proactive approach to the tasks and improvements
  • Positive attitude
  • Benefits

    The successful candidate will receive a competitive remuneration package including private medical insurance.