Executive Assistant

  • YNV Group
  • Remote (Limassol, Cyprus)
  • 25/09/2020
Full time Administration - Clerical Executive - Management Secretarial

Job Description

Executive Assistant – YNV Group

Location: Cyprus or UK


The opportunity

Businesses are run by their leaders. But as you know, an Executive Assistant is an irreplaceable part of this.


The EA is the engine which keeps an executive’s office running, allowing them time to focus on the essential and crucial part of their role. This means that an EA is performing a critical mix of managing the executive’s time, as well as supporting with travel arrangements and logistics, and briefing the executive on upcoming engagements.


Do you do this today? If so, keep reading as we are looking for you to become the new Executive Assistant to the founder of Tek Experts and the YNV Group.


YNV is a multinational group of companies that makes investments and operates businesses in a growing number of sectors. Since 2010, we have forged a path of rapid growth, now reaching more than 5,000 employees and frequently adding new products, assets, businesses and locations across the Group.


About the role

We are looking for an experienced, high performing EA to support the founder of the YNV Group. This is a critical role in the organization, ensuring that the founder is focused on the right areas and requires a high degree of organizational abilities as we manoeuvre through the challenges of continuing to grow and evolve the YNV Portfolio.


The EA will help the founder with critical daily business activities as well as giving him time back to focus on the critical activities they need to ensure the growth agenda for the organisation is met.


In our dynamic and forward-oriented environment, you will be exposed to a high level of complex operations and sensitive information in a truly global organization. You are the ideal candidate for this position if you are already operating in an EA role supporting a global Executive, and can operate effectively in this role across multiple time zones to ensure the Founder’s office runs smoothly and efficiently.


What you’ll be doing

  • Be the primary point of contact for the Founder
  • Operating in a confidential environment
  • Supporting the Founder with his critical daily business activities
  • Managing the Founder's e-mail and making global travel arrangements (transport and accommodation), including managing travel itineraries and understanding his needs (meetings, breaks etc)
  • Briefing the founder for key meetings, interviews etc, ensuring that all the required information is available and concise for quick interpretation and preparing presentations and reports
  • Organizing and following-up on Management business meetings, incl. preparing minutes and ensuring actions are completed
  • Organizing events and town halls, managing document and communication flows and expenses, ensuring all required presentations are present and correct and managing ancillary items such as venue, refreshments etc


What you will need

  • Proven relevant experience as an EA supporting a global leader, preferably in a large 5,000+ organisation
  • Fluent English communication skills (Written and Verbal), with the ability to quickly build rapport and able to act independently with senior stakeholders
  • Experience and skill in managing stakeholders in a complex, fast-moving environment
  • Highest level of integrity and professional discretion at all times
  • Ability to work in the European time zone
  • Excellent time management skills with highly developed organizational and prioritization skills and proven event management experience
  • University degree in Law, business or social studies will be considered an advantage
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and Access)
  • Creative writing, editing, proofreading and typing skills
  • Ability and desire to travel as required by the role


What we offer

  • A Career, not a job
  • Be part of something great
  • Opportunity to realise your full potential
  • Continuous personal and professional learning
  • Opportunity for global travel
  • Fast-track career
  • Global resources
  • Unleash your potential
  • Work-wide family


YNV Group is an equal opportunity employer. We do not and will not discriminate in employment and personnel practices on the basis of race, sex, age, handicap, religion, national origin or any other basis prohibited by applicable law. Hiring, transferring and promotion practices are performed without regard to the above-listed items.